The expenses of hosting a conference or seminar are often recovered from multiple sources, including grants, contracts, and participant charges. Some sponsors have policies on reimbursement of Facilities and Administrative (F&A) costs and treatment of participant costs.
The following budget structures should be used when submitting costs to sponsors so that similar costs are treated consistently.
| Program Costs | A. Sponsor | B. Cornell or Other | C. Total |
|---|---|---|---|
| 1. Salaries and benefits of persons hosting the event or other employees | $ | $ | $ |
| 2. Salaries or Honoraria and related travel expenses for non-participants |
$ | $ | $ |
| 3. Room and facility rental costs | $ | $ | $ |
| 4. Conference materials | $ | $ | $ |
5.Total Direct Costs(Add Items 1. through 4.) |
$ |
$ |
$ |
| 6. Facilities and Administrative (F&A) Costs (Multiply item 5 by the current F&A Rate) |
$ | $ | $ |
7. Total Program Costs(Add Item 5. and Item 6.) |
$ |
$ |
$ |
8. Participant/Trainee Costs* |
|||
|
$ | $ | $ |
|
$ | $ | $ |
|
$ | $ | $ |
|
$ | $ | $ |
9. Total(Add Items 7. and the sum of subcategories under Item 8.) |
$ |
$ |
$ |
* Participants are individuals whose primary interest is as beneficiaries of the event. Participants may make formal presentations or give papers.
** Registration fees are treated as income to offset the costs of the event (7C). Fees should be established based on total program costs including both the direct and F & A program costs divided by the number of expected participants.